Terms and Conditions


WILDSIDE GENERAL TERMS & CONDITIONS

Should you have any questions or do not understand anything within this notice of Terms & Conditions then contact the Wildside office on  + 44 (0) 118 947 5200. Or via email: wildside@adren-a-line.com

 

EVENT INFORMATION Some Wildside events operate subject to a minimum number of bookings. If this number is not achieved, cancellation will take effect no later than the date on which the final balance payment becomes due. Every effort is made to provide as much information as possible about the event.  Regrettably, however, changes and errors do occasionally occur. You must, therefore, ensure you check all details of the event (including the price) with us at the time of booking. When Wildside request specific participant information this must be provided promptly. All timings are provisional and for guidance only.

ACCOMMODATION Where accommodation is included hotel ratings used refer to local classifications. Grading systems vary from country to country and cannot be compared. Occasionally it may be necessary to use an alternative hotel of equal standard from that previously advised and you will be notified at the earliest opportunity. The term `hotel’ includes motels, inns and other equivalent establishments according to local classification.

SPECIAL REQUESTS Any special requests made on your booking form are noted and we do our very best to comply with these wherever possible. However, although we do make every effort to meet your requirements, we cannot unfortunately give a guarantee.

ACTIVITIES Where applicable those participating in the event activities are responsible for deciding that they  are sufficiently fit and healthy to take part in the activity.

INSURANCE Travel Insurance is not included in the package price and you are advised that you should consider taking out appropriate and suitable cover to also include any activities you may be participating in. Wildside Adrenalin Sports carry a £10,000,000 Tour Operators Liability Policy and a £10,000,000 Public Liability Policy (copies on request). Not withstanding this you may be asked to sign a disclaimer relating to any activities that you may participate in.

NAMES A list of names of those  attending the event will be required at least  14 days prior to the event date (separate arrangements exist for flights) Wildside reserve the right to charge any additional administration costs incurred  should the names be subsequently changed or received later.

FLIGHTS Where flights are part of the event package Wildside reserve the right to charge any costs associated with surcharges imposed by the airline, changes of name or alteration to previously agreed flight arrangements made by passengers or airline.

CONFIRMATION The event will be confirmed when Wildside invoice you or send you an email confirmation. As soon as we do so, there will be a binding legal agreement between us.

DEPOSIT & PAYMENT A deposit relating to 50% of the total price is required to secure your booking (unless otherwise specified). The balance due is payable 12 weeks before departure date. Bookings received within 12 weeks of the event must be accompanied by full payment.  If we have not received the full amount due 12 weeks before the start of the event we will telephone and/or email you  as a reminder to pay the balance. If this full amount is not paid with one week we are entitled to assume that you want to cancel the event. In this case, you will have to pay cancellation charges as set below. VAT will be charged where applicable at the prevailing rate.

CANCELLATION 1. If you want to cancel the event this must be confirmed in writing to Wildside by letter or email. The event will be cancelled on the date we actually receive and acknowledge your letter/email of cancellation. To ensure the letter is received you may wish to send it by recorded delivery. A fee will be charged as follows:

More than 84 days prior to the event start: Loss of deposit. 42 -84 days: 75% Less than 42 days: 100% .

CANCELLATION 2. Wildside cannot accept any liability where the event or any of the services we have promised to arrange or provide cannot be provided as a result of reasons which are totally outside our control. Such reasons are likely but not limited to threat of war, acts of terrorists or threats of such acts, riots or civil unrest, industrial action, natural or nuclear disaster, adverse weather conditions, fire, liquidation of businesses and all similar reasons or circumstances which are outside our control.

CHANGES BY WILDSIDE Wildside reserve the right to make changes or amendments to the event/itinerary as may be forced on us by changes of circumstances beyond our control.

CHANGES BY YOU In exceptional circumstances (as decided by WILDSIDE) we will consider transferring your payments to another Event which must be taken within 12 months of the original booking.

SUPPLIERS We use independent suppliers to provide some of the services which may make up your event (for example airlines and hotels). These suppliers may have their own terms and conditions.

SURCHARGES Wildside Adrenalin Sports reserve the right to apply a surcharge where currency fluctuations or other circumstances beyond our control deem this necessary.

TRAVEL DOCUMENTS The client or customer is responsible for ensuring that all travel documents that may be required for non-UK events e.g. Passports/visas are valid and effective. Travellers who are not British Citizens should check with the consulate or embassy of the country to be visited

YOUR CONTRACT Your contract with us is made under the terms and conditions detailed in this document and subject to English Law and jurisdiction.

 

Should you have any questions or do not understand anything within this notice of Terms & Conditions then contact the Wildside office on  + 44 (0) 118 947 5200. Or via email: wildside@adren-a-line.com

 

WILDSIDE Adrenalin Sports Ltd, Chiltern Chambers, 37 St Peters Avenue, Reading RG4 7DH

Testimonials

Petri Suuronen. Editor, BIKE Finland

And another thing…we both had thought Cannonball Bike Run is just a one time thing that gets crossed off the bucket list. But holy crap! It’s the best thing ever and we are totally doing it again!

Buyagift

Just wanted to say a massive thanks for hosting a fantastic few days in Miami – I can honestly say it was one of the best experiences of my life and I thought the organisation and planning was superb!

D. Linton

Thanks for what will hopefully not be a once in a life time trip, keep me in the loop with all future trips. LIVING THE DREAM DUDE!


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Reviews

Julien Piombino

This kind of events for car is extremely expensive and often too fake/posh. But this one for bikes is extremely reasonable, even cheap I will say and it's a familly. The road books are the best I've ever had. I've just done 3 Cannonballs, and they were all different and all great. The organisers are far better than they look.

05 October, 2021

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Tom Harvey

Amazing trip, it's now a yearly event! Always so excited to go and so sad to leave.

19 October, 2021

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Jon Bridle

Nick and the team always deliver a fantastic event focussed on the customers having a great time while enjoying a motor racing theme.They must be doing something right as I have enjoyed 20 consecutive trips to Le Mans

16 October, 2021

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John Cuthbertson

Fantastic events, great people and wonderful organisation.

15 October, 2021